Administrative Clerk

 Reference Number : 1093 

Status : Temporary - Full-time  

Annual Salary / Hourly Rate : 26,19$/h

Number of positions to be filled : 1 

Application Deadline : 11/26/2025

Did you know that VIA Rail is carrying out ambitious projects to modernize its services and infrastructure? From our new ultramodern train fleet to ongoing improvement of our infrastructure, we’re building the future of transportation in Canada. Working for VIA Rail is being a part of a collective effort in sustainable mobility. 

We are seeking an administrative clerk for a renewable 3-month temporary contract. The selected candidate will:

MAIN RESPONSIBILITIES:

The Administrative Clerk provides administrative support within the department. Key duties include:

• Using word processing tools to transcribe and translate various documents, create tables, and prepare drafts when required.
• Participate in investigations conducted by Customer Experience Managers and simultaneously record all discussions.
• Ensure follow-up on invoices and expense accounts: verify, assign account and responsibility numbers, obtain approvals, and submit payment requests.
• Prepare daily materials and documents for onboard service employees.
• Distribute communications and other mailings across the Customer Experience employee network.
• Attend Safety and Health meetings, draft minutes, distribute them, and follow up on pending items.
• Order supplies and maintain an up-to-date inventory of tools.
• File regulatory documents.
• Perform any other related tasks as requested by the immediate supervisor.

REQUIRED SKILLS:

• Strong proficiency in word processing and Microsoft Office (Word, Excel, PowerPoint).
• Bilingual (French and English), both spoken and written, with translation capability in both languages.

EDUCATION:

• Secretarial diploma or equivalent experience.

SCHEDULE:

On-site presence required at Central Station.
Operational position, may require work on statutory holidays.

At VIA Rail, we are proud to be an employment-equity employer and we strive to form teams that reflect the diversity of Canadian society. We aim to remove barriers to employment accessibility and aspire to provide an inclusive and equitable work environment where everyone is valued, regardless of their identity or differences, to enable them to reach their full potential.

If you need assistance in making the recruitment process or the position you are applying for more accessible, please let us know. Alternate arrangements may be offered to individuals who request them at any stage of the recruitment process. All information received in relation to arrangements will be kept confidential.

Note that we will only contact those who are selected for an interview.

Join our 3,000 other employees in helping provide Canadians with a safe, accessible, environmentally sustainable way to travel!