Administrative Clerk

 Reference Number : 898 

Status : Temporary - Full-time  

Annual Salary / Hourly Rate : 

Number of positions to be filled : 1 

Application Deadline : 06/29/2025

Did you know that VIA Rail is carrying out ambitious projects to modernize its services and infrastructure? From our new ultramodern train fleet to ongoing improvement of our infrastructure, we’re building the future of transportation in Canada. Working for VIA Rail is being a part of a collective effort in sustainable mobility. 

We are seeking an administrative clerk for a renewable 3-month temporary contract. The selected candidate will:

Provide effective administrative support and secretarial services. Specifically:

• Using word processing software, transcribe various documents and produce tables charts. When required, prepare drafts of documents.
• Participate in investigations conducted by the Head of management, and simultaneously type everything that is said.
• Ensure follow-up on various invoices and expense accounts and responsibility codes.
• Obtain approvals and submit payment requests.
• On a daily basis, open the mail, stamp it, and distribute it to the recipients.
• Ensure the distribution of communications and other mailings throughout the Customer Services network.
• Attend Safety and Health meetings,take detailed notes, distribute minutes and follow up on oustanding actions items.
• Manage supply orders and inventory requests to ensure that tools and equipment are stocked and current.
• Carry out daily operational tasks.
• File documents.
• At the request of the immediate supervisor, perform any other related tasks.

Job Requirements:

• Proficient in word processing. Must have a good knowledge of Microsoft Office (WORD, EXCEL, and POWERPOINT) as well as LOTUS NOTES.
• Knowledge of the Customer Services Catch-up System.
• Bilingual, both oral and written. Ability to translate in both languages.

At VIA Rail, we are proud to be an employment-equity employer and we strive to form teams that reflect the diversity of Canadian society. We aim to remove barriers to employment accessibility and aspire to provide an inclusive and equitable work environment where everyone is valued, regardless of their identity or differences, to enable them to reach their full potential.

If you need assistance in making the recruitment process or the position you are applying for more accessible, please let us know. Alternate arrangements may be offered to individuals who request them at any stage of the recruitment process. All information received in relation to arrangements will be kept confidential.

Note that we will only contact those who are selected for an interview.

Join our 3,000 other employees in helping provide Canadians with a safe, accessible, environmentally sustainable way to travel!