The Payroll & Systems Advisor is responsible for ensuring the integrity and accuracy of data used for payroll processing, as well as the effective operation of payroll-related systems and activities. The incumbent serves as a subject matter resource for processes involving the VIA360 and VIP systems. They monitor system interfaces, perform required validations and reconciliations, participate in year-end payroll activities, and prepare analyses that support payroll operations. The role also contributes to certain administrative activities related to pension plans and acts as a key resource for payroll systems and process-related inquiries. This position requires advanced Excel skills, strong analytical abilities, and a high level of comfort working with information systems.

Payroll Data Administration and Control 

• Process and validate data received from the VIA360 system in accordance with collective agreements and company policies.
• Ensure the integrity and accuracy of data transfers to the VIP payroll system.
• Identify and correct payroll data discrepancies and anomalies.
• Perform required system adjustments and document special transactions.
• Participate in payroll processing validations.
• Investigate and resolve complex payroll issues in collaboration with relevant teams.
• Prepare documentation required for internal and external audits.

Pension Plan Administration Support 

• Support pension plan administration by processing and following up on contributions, leaves of absence, and employee status changes.
• Perform various administrative activities related to pension plans.
• Prepare and validate periodic submissions to pension plan administrators.
• Complete required reconciliations and investigate discrepancies.
• Collaborate with vendors and internal teams on pension-related matters.
• Respond to routine employee inquiries or direct them to the appropriate resource.
• Participate in audits and reviews within the area of responsibility

• Bachelor's degree in Accounting, Business Administration, or a related field.
• Minimum of five (5) years of experience in payroll, finance, accounting, or systems administration.
• Experience with year-end payroll activities, including T4s, RL-1s, taxable benefits, and annual reconciliations.
• Advanced proficiency in Microsoft Excel, including pivot tables, advanced formulas, data analysis, and reconciliations.
• Strong ability to work with multiple systems and data interfaces.
• Experience with an integrated payroll system. Knowledge of VIP is considered a significant asset.
• Experience in pension plan administration or a general understanding of pension processes is an asset.
• Knowledge of payroll legislation and tax requirements.
• Knowledge of collective agreements is an asset.
• National Payroll Institute certification or equivalent is an asset.
• Strong attention to detail and commitment to maintaining controls and accuracy.
• Ability to manage multiple priorities in a fast-paced operational environment.
• Excellent customer service orientation.
• Strong verbal and written communication skills in both English and French.
• Sound judgment and ability to work independently.
• Ability to perform effectively under pressure while meeting tight deadlines.
• Strong sense of urgency.
• Flexibility and ability to quickly adapt to changing priorities.
• Comfortable learning and working with new systems and technologies.