Advisor, Project Management Office

 Reference Number : 539 

Status : Permanent - Full-time  

Annual Salary / Hourly Rate : $77 112 - $95 256

Number of positions to be filled : 1 

Application Deadline : 12/12/2024

Did you know that VIA Rail is carrying out ambitious projects to modernize its services and infrastructure? From our new ultramodern train fleet to ongoing improvement of our infrastructure, we’re building the future of transportation in Canada. Working for VIA Rail is being a part of a collective effort in sustainable mobility. 

We are seeking a dynamic and strategic Corporate Project Management Advisor with strong leadership skills and the ability to positively influence teams and stakeholders. In this key role, the successful candidate will be responsible for ensuring compliance with project management standards and governance principles, while driving initiatives aimed at optimizing processes and promoting a culture of continuous improvement. Results-oriented, this individual will play a crucial role in achieving organizational objectives by ensuring that each project is executed efficiently, with integrity, and in line with best practices..

Responsibilities:

Process/Method Improvement and Coordination of Value-Added Activities

• Contribute to the development of the roadmap for the Corporate Project Management Office, aimed at increasing organizational maturity in project management.
• Take on special assignments related to the improvement of various processes within the Corporate Project Management Office and for various sub-portfolios (IT, Infrastructure, Rea Estate, Rolling Stock, Administration, Strategic initiatives, etc.).
• Track and report on the progress of continuous improvement initiatives.
• Manage change during the implementation of improvements through communication, training, and managing the expectations of all relevant stakeholders.
• Implement internal audits to assess process effectiveness, identify areas for improvement, and support the development of project team skills.
• Ensure the continuous update of project management process documentation, procedures, templates, and guidelines to maintain their relevance and compliance.
• Support Benefits Realization Management.

Monitoring, coordination and support for the governance

• Responsible for coordinating, monitoring, and ensuring the compliance of processes and tools for prioritizing capital investments and business cases.
• Collaborate with various departments to prepare the necessary documentation and information for prioritization activities and the development of business cases.
• Ensure adherence to the governance established by the Project Management Office for the identified sectors.
• Conduct internal audits and provide support to project teams to ensure the application of VIA Rail's standard project life cycle.

Preparation and Interpretation of Reports and Documents for the Executive Committee and Board of Directors

• Develop value-added indicators to track the performance of the Corporate Project Management Office.
• Analyze performance indicators across the corporate portfolio and present relevant reports to guide continuous improvement actions within the department and among collaborators.
• Coordinate and compile reports for the Executive Committee and Board of Directors to facilitate decision-making.

Community of Practice                                                                           

• Contribute to the development of the community of practice.
• Propose, prepare, and coordinate communication materials and discussion forums to train and inform the community of practice.
• Actively participate in training members of the community.
• Conduct active monitoring of best practices in project management to adapt the latest trends and innovations to the organization's context.

Requirements:

• A Bachelor's degree in Engineering, Business Administration, or another relevant field. A training or Master's degree in Project Management is a plus.
• 5 years of relevant experience in project, program, and/or portfolio management.
• 5 years of experience in supporting/coaching project team.
• Experience in the development, deployment, and continuous improvement of business processes, as well as change management.
• In-depth knowledge of the PMI project management framework.
• Experience and knowledge of project management tools such as SharePoint Online, Project Online.
• Proficiency in the Office Suite, particularly Excel, PowerPoint, Visio, and Word, Outlook.
• PMP Certification is an asset.
• Knowledge of PowerBI is an asset.

Competencies:

• Strong planning and organizational skills.
• Ability to write clear and concise reports and presentations for diverse audiences.
• Results-oriented and purpose-driven.
• Strong verbal and written communication skills, in both French and English.
• Disciplined, quality-focused, and a team player willing to contribute to project success.
• Excellent interpersonal skills, with a proven ability to establish and maintain strong, effective working relationships with teams and internal clients.
• Ability to manage stakeholder expectations and ensure their engagement.
• Ability to work within tight deadlines and manage multiple activities concurrently.
• Creative and resourceful problem solver.
• Ability to navigate toward clarity in complex or ambiguous situations.
• Quick to adapt to change.

#VIAPROF

At VIA Rail, we are proud to be an employment-equity employer and we strive to form teams that reflect the diversity of Canadian society. We aim to remove barriers to employment accessibility and aspire to provide an inclusive and equitable work environment where everyone is valued, regardless of their identity or differences, to enable them to reach their full potential.

If you need assistance in making the recruitment process or the position you are applying for more accessible, please let us know. Alternate arrangements may be offered to individuals who request them at any stage of the recruitment process. All information received in relation to arrangements will be kept confidential.

Note that we will only contact those who are selected for an interview.

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