Officer, Finance Expertise Center

 Reference Number : 854 

Status : Temporary - Full-time  

Annual Salary / Hourly Rate : $62 717 - $77 474

Number of positions to be filled : 1 

Application Deadline : 06/11/2025

Did you know that VIA Rail is carrying out ambitious projects to modernize its services and infrastructure? From our new ultramodern train fleet to ongoing improvement of our infrastructure, we’re building the future of transportation in Canada. Working for VIA Rail is being a part of a collective effort in sustainable mobility. 

Reporting to the Senior Manager, Expertise Center and Accounts Payable, the Agent handles and resolves complex requests and issues from internal and external clients who need assistance with transactions related to financial functions and processes. They will liaise with the appropriate individuals to obtain the necessary information to resolve issues and issue purchase orders. Additionally, they will identify opportunities for process improvement.

*This is a temporary position - Maternity leave*

Responsibilities:

• The Agent manages requests for the creation and updating of purchase orders. They create purchase orders over $25,000. They analyze complex requests (requisitions, tenders, contract amendments, etc.) and conduct daily follow-ups to ensure processing in the shortest possible time while maintaining compliance and governance application;

• The Agent will provide support to internal and external clients for Oracle transactions related to administrative functions and "Procure-to-Pay" processes. They support user training and assist users with questions related to receipts, invoice processing, etc. They must be able to identify potential problems and offer solutions;

• The Agent will act as a resource person for members of the finance team. They answer questions, advise colleagues, and collaborate in analyses and the implementation of continuous improvement initiatives;

• They will maintain the master invoice file weekly and prioritize outstanding invoices daily to identify blockages and determine solutions. They will also manage the vehicle fleet, handling requests through the platform, renewing licenses/registrations, and coordinating with appropriate individuals involved in the purchasing and disposal processes for vehicles.

Requirements:

• A college diploma in administration, finance, or procurement, with a minimum of 5 years of experience in an administrative, financial, or procurement role;

• Proficiency in systems related to accounting/procurement operations (Procure-to-Pay);

• Strong diplomatic skills with the ability to interact and negotiate effectively;

• Excellent communication skills in both French and English;

• Attention to detail, precision, and rigor;

• Ability to identify problems and demonstrate initiative in developing solutions;

• Strong organizational and planning skills;

• Must be able to handle multiple tasks, problems, or internal client requests promptly;

• Must be able to integrate continuous improvement concepts into daily tasks, in line with departmental requirements and objectives;

• Advanced proficiency in Microsoft Office Suite, particularly Excel;

• Comfortable navigating various systems and capable of guiding and explaining processes to users;

• Oracle knowledge would be an asset.

At VIA Rail, we are proud to be an employment-equity employer and we strive to form teams that reflect the diversity of Canadian society. We aim to remove barriers to employment accessibility and aspire to provide an inclusive and equitable work environment where everyone is valued, regardless of their identity or differences, to enable them to reach their full potential.

If you need assistance in making the recruitment process or the position you are applying for more accessible, please let us know. Alternate arrangements may be offered to individuals who request them at any stage of the recruitment process. All information received in relation to arrangements will be kept confidential.

Note that we will only contact those who are selected for an interview.

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