Project Control Officer - MMM

 Reference Number : 882 

Status : Permanent - Full-time  

Annual Salary / Hourly Rate : $86 000 - $105 000

Number of positions to be filled : 1 

Application Deadline : 07/02/2025

Did you know that VIA Rail is carrying out ambitious projects to modernize its services and infrastructure? From our new ultramodern train fleet to ongoing improvement of our infrastructure, we’re building the future of transportation in Canada. Working for VIA Rail is being a part of a collective effort in sustainable mobility. 

To carry out its projects, VIA Rail is looking for a Project Control Officer (PCO) within the Program Management Office (PMO) responsible for supporting project planning, scheduling, cost control, reporting, and change management processes for a large-scale construction program. with a specific focus supporting project performance during early co-development activities, construction execution, and payment structure administration.

The successful candidate will support governance processes and reporting requirements while ensuring transparent performance tracking and proactive issue management within a complex, multi-stakeholder environment.

Responsibilities:

• Support project team by monitoring and controlling project finances (cost breakdown structure, accruals, forecasts, budgets, invoicing);
• Ensure that the monthly financial project management cycle’s timelines are respected (accruals and forecasts delivery);
• Work closely with Procurement and Accounts Payable on change requests and invoicing;
• Follow project delivery, monitoring and control: overseeing progress reports and updating project logs (approvals, contingencies use, change requests, open points, risks, issues, resources, etc.);
• Participate in drafting business plans, financial justifications, project plans, timelines and budgets;
• Analyze and assess project progress and support project and portfolio managers in implementing mitigation measures, as well as assisting them with reporting;
• Advise project managers and program team members on the use of management standards and methods as well as templates and other tools;
• Contribute to project completion activities: addressing outstanding issues, managing lessons learned and closing out the project administratively;
• In collaboration with the project team, organize cost breakdown structure and manage payment according to contracts.  (ex. progress draws, milestone payments, eligible costs structure etc.);
• Reconcile contractor invoices against approved progress and contract terms;
• Prepare cost performance reports and variance analysis for governance reviews.

Requirements:

• Bachelor’s degree in engineering, administration or related field, with from three (5) to five (7) years’ relevant experience as a project controller;
• PMI certification (CAPM or PMP), an asset;
• Experience in both design and construction execution phases is essential;
• Proven experience supporting design and construction phases (under different delivery models) in infrastructure or real estate project.

Competencies:

• Proficiency in accounting and finance, with skills in budgeting, financial analysis, and cost management;
• Strong understanding of infrastructure design and construction project (phases, payment structures, milestone-based, progress draws, and holdback payment.
• Proficiency in Primavera P6, MS Project, Excel, and reporting tools (Power BI an asset);
• Advanced knowledge of project control methodologies including EVM and budget tracking;
• Ability to manage priorities in a fast-paced, multi-stakeholder environment;
• Strong communication and coordination skills with both technical and financial stakeholders;
• Knowledge of document management best practices and the SharePoint tool;
• Knowledge of PMBOK and other project management methodologies, an asset;
• Familiarity with Oracle’s project costing modules, an asset;
• Strong communication skills;
• Problem solving skills;
• Bilingualism (English and French).

At VIA Rail, we are proud to be an employment-equity employer and we strive to form teams that reflect the diversity of Canadian society. We aim to remove barriers to employment accessibility and aspire to provide an inclusive and equitable work environment where everyone is valued, regardless of their identity or differences, to enable them to reach their full potential.

If you need assistance in making the recruitment process or the position you are applying for more accessible, please let us know. Alternate arrangements may be offered to individuals who request them at any stage of the recruitment process. All information received in relation to arrangements will be kept confidential.

Note that we will only contact those who are selected for an interview.

Join our 3,000 other employees in helping provide Canadians with a safe, accessible, environmentally sustainable way to travel!