Facility Administrator

Reference Number : 1176 

Status : Temporary - Full-time  

Annual Salary / Hourly Rate : $65,000 - $85,000

Number of positions to be filled : 1 

Application Deadline : 02/21/2026

Did you know that VIA Rail is carrying out ambitious projects to modernize its services and infrastructure? From our new ultramodern train fleet to ongoing improvement of our infrastructure, we’re building the future of transportation in Canada. Working for VIA Rail is being a part of a collective effort in sustainable mobility. 

**** Maternity leave replacement min 12 months ****

Manage and administer service contracts/agreements for the operation of station buildings in a given territory.  Monitor work planned and in progress in accordance to safety and environmental requirements.  Prepare analysis reports and recommendations for building investment and facility rationalization.  Identify and implement improvement opportunities in order to create operational efficiency. Ensure a regular onsite presence and act as the liaison officer for tenants and VIA Customer Experience with respect to the performance of contractors and suppliers of services in the stations.

RESPONSABILITIES

• Manage and administer contracts for the operation of station buildings in accordance with corporate policies and procedures.  Monitor work planned and in progress in accordance to safety and environmental requirements. Act as a liaison officer for tenants and for VIA Customer Experience with respect to the performance of contractors and suppliers of services in the stations.  Monitor contractual performance and relationship to ensure performance standards are met.  Identify discrepancies and implement corrective action as required. Interface with Finance and Purchasing departments on a regular basis.
• Participate in the preparation of strategic analysis and assist in the development of business cases for building investment and facility rationalization. Support Facility manager and Senior Facility manager in the documentation and onsite inspection to support strategic initiatives. Monitor regional initiatives and report to Senior Manager on plans, programs and critical issues related to station buildings. Establish schedules, priorities, action plan and provide timely completion of work and resolution of issues involving contractors.
• Issue and receive tenders, award local purchase orders or contracts for minor construction or professional services in accordance with corporate policies and procedures. Manage the work control function.  Liaise with Customer experience personnel in the stations.
• Responsible for the station’s property profiles.  Research, collect and produce management report on property data, station performance with respect to operational and utilities costs.  Perform comparative analysis between stations and make recommendations to the Sr. Manager, Real Estate and Asset Manager on potential improvements.
• Participate in the development of the Regional real estate 5 year business plan.
• Acts as Liaison coordinator with property tenants, brokers or other parties associated with revenue or leasing partners. Support & coordinates leasing and revenue activities of all kinds.
• Act as a resource person for team members in data entry on Oracle's I-Procurement module regarding requisitions, receipts, work confirmations and billing follow-up with accounts payable, cost controllers and professionals.

WHAT WE ARE LOOKING FOR

• University degree (B.A. or B. Com. preferred) with 5 years of experience in property and contract administration, or an equivalent combination of related experience and education.  Experience managing contractors within an operational setting.  Real Property Administrator (RPA) designation is an asset.
• Superior computer skills, MS Office; proficient in Excel. Oracle E-Business Suite.
• Must be able to travel as required.
• Effective interpersonal, negotiation, facilitation skills.
• Strong communication skills, both oral and written.
• Highly organized with ability to adapt to competing priorities and manage time appropriately.
• Work collaboratively with members of various teams and able to consider operational perspective.
• Must be accountable, results-oriented and flexible, able to work in a complex, changing environment with multiple tasks.
• Must display attention to detail, and excellent problem-solving skills.

At VIA Rail, we are proud to be an employment-equity employer and we strive to form teams that reflect the diversity of Canadian society. We aim to remove barriers to employment accessibility and aspire to provide an inclusive and equitable work environment where everyone is valued, regardless of their identity or differences, to enable them to reach their full potential.

If you need assistance in making the recruitment process or the position you are applying for more accessible, please let us know. Alternate arrangements may be offered to individuals who request them at any stage of the recruitment process. All information received in relation to arrangements will be kept confidential.

Note that we will only contact those who are selected for an interview.

Join our 3,000 other employees in helping provide Canadians with a safe, accessible, environmentally sustainable way to travel!