Specialist, Redaction and Document Management

Reference Number : 1406 

Status : Permanent - Full-time  

Annual Salary / Hourly Rate : $54,451 - $64,060

Number of positions to be filled : 1 

Application Deadline : 08/17/2026

Did you know that VIA Rail is carrying out ambitious projects to modernize its services and infrastructure? From our new ultramodern train fleet to ongoing improvement of our infrastructure, we’re building the future of transportation in Canada. Working for VIA Rail is being a part of a collective effort in sustainable mobility. 

Reporting to the Senior manager, Project Services, the Specialist is responsible for managing project documentation related to external contractors. He is also responsible for document writing, review/revision and consistency of information, and document centralization. He is able to analyze the issues and problems that may arise during projects. He develops the various project documents in collaboration with stakeholders.

RESPONSIBILITIES

• Prepare the required documentation to support the program and development activities according to deadlines;

• Ensure consistency of templates and accuracy of terminology across all types of program documents;

• Ensure that all incoming and outgoing documentation from different sources is recorded and distributed to the appropriate users;

• Ensure documentation processing and control by performing classification and indexing;

• Maintain the various records according to contractual and internal requirements;

• Revise and proofread documents ensuring that spelling, grammar and punctuation, sentence structure, style and formatting specifications are adequate.

• Take meeting notes and follow up on the actions assigned to team members;

• Provide document control support to all program participants;

• Maintain and revise document management procedures to ensure that they comply with internal requirements while meeting the needs of the program and the organization;

• Process requests for access by stakeholders to SharePoint and to various pieces of project information;

• Create and revise tables and graphs.

WHAT WE ARE LOOKING FOR

• Hold a college diploma in documentation techniques or its equivalent;

• Minimum 5 years of experience in document management in a complex and multidisciplinary environment;

• Strong mastery of the Integrated Document Management System (SharePoint and Office Suite);

• Strong writing ability in English and French;

• Autonomous while being considered a team player, because you will regularly have to work on common files involving colleagues from different departments as well as representatives from external companies;

• Attention to detail to ensure the precision and accuracy of the various documents generated;

• Remarkable ability in schematization, modelling and standardizing workflow;

• Flexible and adaptable to priorities;

• Ability to manage multiple requests at once;

• Bilingual (English and French) in oral and written form.

At VIA Rail, we are proud to be an employment-equity employer and we strive to form teams that reflect the diversity of Canadian society. We aim to remove barriers to employment accessibility and aspire to provide an inclusive and equitable work environment where everyone is valued, regardless of their identity or differences, to enable them to reach their full potential.

If you need assistance in making the recruitment process or the position you are applying for more accessible, please let us know. Alternate arrangements may be offered to individuals who request them at any stage of the recruitment process. All information received in relation to arrangements will be kept confidential.

Note that we will only contact those who are selected for an interview.

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